Terms and Conditions

1. Setup/ Break Down: All Exhibitors must be set up and ready to sell by 9:00 am the day of the Arts and Crafts Fair. Exhibitors may begin setting up at 7:00 am the day(s) of the Fair. Final break down should be completed no later than 8:00pm on Sunday. Sellers are responsible for their selling spaces. It is possible to set your booth up on Thursday, March 27th.

*Before leaving, be sure your area is clean and trash-free.

2. Staffing: Exhibitor tables/ booths must be manned at all times and intact until show closes.

The Robertson County Fair Association is not responsible for merchandise or display materials.

3. Exhibitor Items: Each Exhibitor must submit a few photographs of his or her craft(s). If participating as a crafter, The Robertson County Fair Association reserves the right to have items removed that are considered not appropriate.

4. Food Booths: Because the Robertson County Fair has a concession stand no food booths will be permitted.

5. Exhibitor Responsibility: Exhibitor will be fully responsible for any loss or damage to his or her property by theft, fire or casualty. The Robertson County Fair Association expressly disclaims any responsibility for same. Exhibitors shall be responsible for any damage which may be incurred to the facilities as a result of or in connection with its operation. Each exhibitor is responsible for the conduct of his employees and/or representatives and activities must not detract from the image or welfare of the fair.

6. Exhibitor Spaces: Exhibitor spaces will be assigned based on a first come first serve basis. Placement, flow and competition will be taken into consideration to provide the best experience for fair attendees. If you have special space needs, please include your request with your application and we will make every effort to accommodate you. Spaces are reserved on a first-come first-served basis. Vendors must ensure that none of their display equipment extends beyond the space they have booked; this includes any rails, stands or additional equipment.

7. One Business per table: Only one (1) business per table; space may not be sublet or shared without prior approval of an authorized staff of The Robertson County Fair Association.

8. Acceptance: The Robertson County Fair Association reserves the right to decline any application for space if it deems such action to be in the best interest of the Arts and Crafts Fair.

9. Payment: The full payment is a non-refundable registration fee for the selected space and is due with the submission of this agreement.

10. Tables & Chairs: Each Exhibitor must furnish his or her own chairs, tables, stands, tent or canopy.

11. Outdoor exhibitors: For outside exhibitors, it is advised to bring along shims, or blocks of wood to level out the tables, since most of the area is on flat, but un-level ground. All tents and canopies must be secured to the ground using weights/ sand bags in case of windy weather.

12. Cancellation of space: Application fees are non-refundable. The Robertson County Fair Association is not liable if weather or other conditions prevent the Exhibitor from attending and fulfilling the contractual obligation as an Exhibitor. No refunds will be made for weather, accident, health or other causes for non-participation.

13. Indemnification: Exhibitor agrees to indemnify and hold harmless The Robertson County Fair Association from and against any loss, expense, claims, damages, causes of action, injuries, suits or damages, suits to person or property, including attorney’s fees, arising out of or related to the operation of the Exhibitors at The Robertson County Fair Association Arts and Crafts Show.

4th Annual RCFA Arts & Craft Show